Choosing the right copier scanner printer for your small business can significantly boost productivity and streamline office tasks. This article reviews the best all-in-one printers designed for small teams, focusing on print speed, connectivity, multifunction capabilities, and durability. Below is a summary table highlighting key aspects of the selected models for quick comparison.
| Model | Print Speed (ppm) | Color / B&W | Connectivity | Key Features |
|---|---|---|---|---|
| HP LaserJet Pro MFP 3101fdw | Up to 35 | B&W | Wireless, Wi-Fi | Auto 2-sided, ADF, Fax |
| HP Color LaserJet Pro MFP 3301sdw | Up to 26 | Color | Wireless, Wi-Fi | Color prints, TerraJet toner |
| Brother MFC-L3720CDW | Up to 19 | Color | Dual-band Wi-Fi, USB | Auto duplex, 250-sheet tray, ADF |
| Canon imageCLASS MF465dw | Up to 42 | B&W | Wireless | 5-inch touchscreen, Auto Document Feeder |
| Canon PIXMA TR8620a | Not Specified | Color | Wireless, Alexa compatible | Smart ink reorder, Photo printing |
HP LaserJet Pro MFP 3101fdw Wireless B&W Printer
This all-in-one HP LaserJet Pro MFP 3101fdw is ideal for small teams requiring high-quality black and white prints with scanning, copying, and faxing capabilities. It offers up to 35 pages per minute for fast single-sided printing, reducing waiting times for busy office environments. The auto two-sided printing and auto document feeder enable efficient batch scanning and copying, minimizing manual intervention. Its intelligent Wi-Fi technology ensures a stable and reliable connection, making it easy for up to seven users to stay connected and productive. This device covers all essential tasks for small business offices without compromising speed or quality.
HP Color LaserJet Pro MFP 3301sdw All-in-One Color Printer
For small offices needing vibrant color prints, the HP Color LaserJet Pro MFP 3301sdw offers robust performance with 26 pages per minute in both black and color. It uses next-generation TerraJet toner cartridges which deliver vivid, professional-quality documents. Supporting wireless connections, this model easily integrates into busy workflows allowing multiple users to print, scan, and copy efficiently. Its compatibility with standard and high-yield HP toner cartridges helps balance operational costs and output needs, serving as an ideal choice for dynamic small teams that value color printing.
Brother MFC-L3720CDW Wireless Color Laser Printer
The Brother MFC-L3720CDW is a feature-rich color laser printer that supports scanning, copying, and faxing designed for small offices. With print speeds up to 19 ppm and professional laser-quality outputs, it helps maintain a competitive edge in document quality. Its dual-band wireless networking and Wi-Fi Direct enable seamless multi-user connection while the 50-sheet auto document feeder and 250-sheet adjustable paper tray assist in handling large print jobs without frequent paper reloads. Automatic duplex printing further improves efficiency by saving paper and time.
Canon imageCLASS MF465dw Monochrome Laser Printer
The Canon imageCLASS MF465dw is a powerful monochrome all-in-one printer optimized for fast business printing. It boasts a print speed of up to 42 pages per minute and a swift first print time, reducing print wait periods substantially. The 5-inch touchscreen and customizable application library offer straightforward navigation and quick access to frequently used functions. Wireless connectivity plus an auto document feeder make this printer a versatile and efficient option for small offices needing reliable black-and-white document reproduction.
Canon PIXMA TR8620a Wireless All-in-One Printer
Designed for home offices as well as small businesses, the Canon PIXMA TR8620a provides a smart all-in-one solution featuring printing, scanning, copying, and fax. One standout feature is its Alexa integration with Smart Reorders, which automatically monitors ink levels and places reorders to ensure uninterrupted productivity without subscriptions. Wireless connectivity facilitates easy printing from various devices, while the auto document feeder supports multi-page scanning and copying. It also handles photos and documents, making it versatile beyond traditional office printing needs.
Buying Guide for Small Business Copier Scanner Printer
Selecting the best copier scanner printer for a small business involves consideration of several factors to match your operational needs and budget. Below are important aspects to evaluate:
1. Print Speed and Volume
Small businesses benefit from printers with high print speeds (measured in pages per minute, ppm) to handle bulk printing efficiently. Models like the Canon imageCLASS MF465dw with 42 ppm or the HP LaserJet Pro 3101fdw with 35 ppm are suitable for higher volume tasks.
2. Color vs. Black & White Printing
Decide whether your office requires color printing. Color printers, such as the HP Color LaserJet Pro 3301sdw or Brother MFC-L3720CDW, serve businesses needing vibrant marketing materials or reports. Monochrome printers typically offer faster speeds and lower operating costs.
3. Multifunction Features
Look for all-in-one devices that combine printing, scanning, copying, and faxing to reduce equipment needs. Features such as auto document feeders (ADF) and duplex printing enhance productivity by automating multi-page and double-sided jobs.
4. Connectivity Options
Wireless networking is critical for modern offices, enabling mobile device printing and multiple users’ access. Dual-band Wi-Fi and Wi-Fi Direct provide robust connectivity options. Some models also support USB and Ethernet connections for flexibility.
5. Ease of Use and Control
Touchscreen interfaces and customizable application libraries, like on the Canon imageCLASS MF465dw, simplify operation. Voice assistant compatibility (e.g., Alexa on Canon PIXMA TR8620a) can automate supply management and printing tasks.
6. Cost of Consumables
Consider toner or ink cartridge costs and yield. High-yield cartridges reduce the frequency of replacements, minimizing downtime and cost per page. Models supporting original brand cartridges, such as HP or Brother, may maintain print quality and reliability.
7. Size and Footprint
Assess available office space to accommodate the printer’s dimensions. Some models are compact for tight workspaces, while others with large paper trays cater to heavy-duty environments.
By balancing these factors, small businesses can select a copier scanner printer that enhances operational efficiency and document quality without excess cost or complexity.